Acrotex Booster Club

Fundraising Hub

Sign in with an approved board account to view and update the shared 2026-2027 fundraising plan.

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Welcome to Acrotex Gymnastics Booster Club
Fundraising Chair Guide
This guide gives you everything you need to hit the ground running. Your role is critical — the money raised here directly offsets competition costs for every athlete on the team. The families are counting on you, and this tool is built to make your job manageable.
The role

Your core responsibilities
  • Plan the annual fundraising calendar
  • Coordinate each fundraiser — logistics, promotion, volunteers
  • Track actual vs. forecast for every event
  • Log lessons learned so future chairs benefit
  • Present results to the board at season end
What success looks like
  • Hit or exceed the season fundraising goal
  • Run each event with minimal stress on families
  • Leave better notes than you received
  • Hand off a complete, documented season to your successor
You don't have to do it alone
  • Delegate event ownership to other parents
  • Use the task checklists to stay organized
  • Pull historical data before planning anything new
  • The board is a resource — use them
Your first 30 days
1
Read the history
Go to All Fundraisers and click through every annual event. Read the lessons learned and year-over-year data. This is your most valuable asset — don't skip it.
2
Update Settings
Set this season's goal, your name as coordinator, and the season dates. This feeds into the overview dashboard and annual board report.
3
Plan your calendar
Add all planned fundraisers for the season with dates and forecasts. Use prior years as your baseline — the historical data will show you what each event typically raises.
4
Assign owners
Every fundraiser should have a parent lead. You coordinate — you don't have to run everything personally. Use the owner field on each event.
5
Build your task lists
For each upcoming event, click in and add your prep tasks. Even a rough list keeps things from falling through the cracks when things get busy in-season.
Annual fundraiser calendar Click any event to see full history

These are the fundraisers we run every year, sorted by when they typically occur. Click any event to see its full history, prior year financials, and lessons learned. To add an event here, mark it as "Annual / repeating" when editing it in All Fundraisers.

A few things to know going in
Where to go next
Season progress
Upcoming fundraisers Click any card for details

Donations & outreach

Track auction items, in-kind support, cash prospects, and the next follow-up in one place.

Season report
Annual board report
Club settings

General

Data

Export & import

The portal is the shared operational record. Keep the Google Sheet for rough planning and historical detail; use these controls only for a full backup or one-time migration.

Open planning sheet

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